Resources
Event message wording for every step
Hand-written examples for invitations, RSVP reminders, day-of logistics, last-minute changes, and thank-yous. Each page covers what to include, when to send it, and the etiquette that goes with it.
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Invitation wording
- Baby shower invitation wordingA friend or relative invites guests to a shower for the parent-to-be and needs a headcount for food.7 examples
- Birthday invitation wordingAn adult invites friends to their own birthday, or a friend invites people to someone else's.7 examples
- Graduation invitation wordingA graduate or their family invites relatives, friends, and teachers to a party or open house.7 examples
- Family reunion invitation wordingOne organizer invites several branches of a family, across generations and states, to a reunion that may span days.7 examples
- Corporate event invitation wordingA company or team invites employees, clients, or partners to an event and needs registrations by a deadline.6 examples
- Conference invitation message examplesA conference organizer invites prospective attendees, speakers, or VIPs and wants registrations.6 examples
- Holiday party invitation wordingA host invites friends, neighbors, or coworkers to a party during the December holidays.7 examples
- Kids birthday invitation wordingA parent invites classmates and friends to their child's birthday party by texting the other parents.7 examples
- Surprise birthday invitation wordingA partner, friend, or family member invites guests to a surprise party and has to keep it secret from the guest of honor.7 examples
- Team offsite invitation email templatesA manager or ops lead emails the team about an offsite, then follows up by text for logistics.7 examples
RSVP reminders
Event reminders
- Graduation party reminder textsA family reminds confirmed guests about a graduation party during a weekend full of other parties.6 examples
- Family reunion reminder textsA reunion organizer reminds relatives about payments, lodging deadlines, what to bring, and the schedule.6 examples
- Corporate event reminder textsAn events or ops team reminds registered employees or clients about an upcoming company event.6 examples
- Conference reminder text messagesA conference organizer reminds registered attendees before and during a multi-day event.6 examples
- Holiday party reminder textsA host reminds guests about a holiday party during the busiest social weeks of the year.6 examples
Confirmations
Changes and updates
- Event venue change message examplesThe event's location changes after invitations went out, and every guest needs the new address before they leave.6 examples
- Conference room change message examplesA session moves rooms or times during a conference and attendees already in the building need to know right away.6 examples
Day-of logistics
Cancellations and postponements
- Event cancellation text message examplesA host has to cancel an event and needs every guest to know quickly, with what happens to tickets, deposits, or gifts.7 examples
- Event postponed text message examplesA host postpones an event, either to a known new date or to a date still being decided.6 examples