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Changes and updates · Event

Event venue change message examples

A venue change is the update guests are most likely to miss, and the one that costs them most if they do. Put "new location" up front, give the full new address, and say whether anything else changed. If the move is close to the event, send a second message on the day.

Start with this wordingSee all 6 examples

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Maya
Text message · via Text My Event
📍 NEW LOCATION TODAY: the picnic moved indoors to the Lincoln Rec Center, 45 Park Ave, because of rain. Same time, 12pm. Please don't go to the park!
Thanks for the heads up! On our way
Jordan sees a private text from Maya. Replies come back to the host's inbox, not to other guests.

6 examples to copy or edit

Words in braces, like {First name} or {RSVP link}, fill in for each guest when you send from Text My Event. Sending from your own phone? Replace them first.

Weeks ahead

169 chars

Venue update for {Event date}: we've moved the party to The Loft at 220 Main St (instead of Rosa's). Same date and time. More room for dancing! Parking garage on 3rd St.

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Last-minute, day-of

150 chars

📍 NEW LOCATION TODAY: the picnic moved indoors to the Lincoln Rec Center, 45 Park Ave, because of rain. Same time, 12pm. Please don't go to the park!

Use this message

Formal event

186 chars

Please note a change of venue for the Hartley Foundation dinner on {Event date}. The dinner will now be held at the Grand Hotel Ballroom, 100 State St. Time and dress code are unchanged.

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Restaurant switch

163 chars

Hi {First name}, change of plans for Friday's birthday dinner: Lucia's had a kitchen issue, so we're going to Oro at 18 Pine St instead. Still 7:30. See you there!

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Moved to a bigger room

136 chars

Good news: so many of you signed up that the workshop is moving to the Main Hall (1st floor) at {Venue}. Same time, 10am. See you there!

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Address correction

149 chars

Correction: the address on the invitation was wrong. Sam's shower is at 412 Oak Lane (not 214). So sorry for the mix-up! Everything else is the same.

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What to include

  • "New location" or "venue change" in the first words
  • The full new address, plus building or room
  • The old venue name, so guests know which plan changed
  • Whether the date and time are the same
  • Parking or entrance details at the new place

When to send

  1. As soon as the new venue is confirmed

    Don't wait for the reminder schedule.

  2. In the next reminder

    Repeat the new address in the day-before reminder.

  3. Morning of

    Required for any change made in the last few days.

Tips for getting it right

  • Name the old venue as well as the new one. Guests often remember the old name, not the address.
  • Say "same date and time" explicitly if only the place changed.
  • Repeat the new address in every later reminder. Some guests will have saved the old one in their maps app.
  • If you know the new place has tricky parking, put it in the same message.
Free toolEvent communication planPlan every text from invitation to thank-you, with dates.Send it by textEvent text messagingText every guest individually, with replies in one private inbox.

Common questions, answered

How do you announce a change of venue?

Open with "New location" or "Venue change", give the full new address, name the old venue, confirm whether the date and time changed, and add parking details.

What if guests still go to the old venue?

Send a day-of message, and if you can, ask the old venue to put up a sign or tell arrivals where to go.

Should I update the invitation too?

Yes. Update your RSVP page and any digital invitation so guests who look it up again see the new address.

How are texts counted?

One message to one guest is one text, however long it is. A message to 50 guests uses 50 texts, with or without emoji or links. Texts that fail to deliver don't count.

Can guests see each other's replies?

No. Each guest gets their own text, not a group chat, so their number and replies stay private. Replies come back to your Text My Event inbox, where you and your co-hosts can answer.

What happens if a guest replies STOP?

They're opted out right away and skipped on future sends, so you never have to track it. They can reply START to resume.

Related wording and guides

Reviewed November 2, 2026 by Text My Event team.