Free tool · No signup

Event texting cost calculator

Enter how many guests you'll text and which messages you'll send. See how many texts that is and the smallest Text My Event plan that covers it.

Your estimate

303 texts

Starter covers it: $57 once for this event, 500 texts, with 197 to spare.

How the estimate adds up
Message	Guests	Texts
Invitation	80	80
RSVP reminder	32	32
Final details	80	80
Day-of update	80	80
Buffer (10%)		28
Test texts		3
Total		303

One message to one guest is one text, however long it is or how many emoji it has. Failed deliveries don’t count.
The 10 free texts on your first event only go to your own number and your co-hosts’. Texting guests needs a plan, so they aren’t subtracted here.
If your list grows, moving up to Plus (1,200 texts) later costs only the difference: $30.
Your guests’ own carrier plans may charge them for texts, as with any text. That isn’t part of this estimate or of what you pay.

Your first message159 chars

Edit anything. Words in braces like {First name} fill in for each guest when you send.

However long you make it, this counts as 1 text per guest. Why segments don’t change your cost

Start with this plan

Free to start, no credit card. Your message carries over when you sign up.

Your event

Text message · via Text My Event

InvitationHi Jordan! You're invited to our party on Sat, Jun 14 at the venue. All the details and the RSVP form are here: textmyevent.com/s/k7Q2xR Hope you can make it! – Sam

What Jordan sees: a private text from you, not a group chat. Sample values fill the braces.

Runs in your browser. What you type stays on this page unless you choose to carry it into a new event.

How the estimate works

Each message to each guest is one text, whatever its length. The calculator adds up every message you tick, counts the RSVP reminder only for the share of guests who haven’t replied, then adds your test texts and a buffer for guests who join later.

It then picks the smallest plan with enough texts. Plans are a one-time payment per event with no subscription, and moving up later costs only the difference.

It estimates what you pay Text My Event. It doesn’t include anything your guests’ own carriers charge them.

How to use it

1Enter how many guests you'll text.
2Tick the messages you plan to send, and add extra updates if you expect any.
3Adjust the assumptions: how many guests still need the reminder, test texts, and a buffer.
4Read the total and the recommended plan, then choose Start with this plan to create your event with your first message ready.

Example estimates

Small birthday party

12 guests: invitation, reminder, and day-of

Invitation: 12 RSVP reminder: 6 Day-of update: 12 Tests: 2 Total: 32 texts

Smallest plan that covers it: Lite, $19 once

Baby shower

45 guests, all five messages

Invitation: 45 RSVP reminder: 18 Final details: 45 Day-of update: 45 Thank-you: 45 Buffer: 20 Tests: 3 Total: 221 texts

Smallest plan that covers it: Starter, $57 once

Wedding

150 guests, all five messages plus a shuttle update

Invitation: 150 RSVP reminder: 53 Final details: 150 Day-of update: 150 Thank-you: 150 Extra update: 150 Buffer: 81 Tests: 3 Total: 887 texts

Smallest plan that covers it: Plus, $87 once

Company conference

350 attendees, invitation, reminder, details, and day-of

Invitation: 350 RSVP reminder: 105 Final details: 350 Day-of update: 350 Buffer: 58 Tests: 5 Total: 1218 texts

Smallest plan that covers it: Premium, $137 once

Questions, answered

How many texts do I need for an event?

Multiply your guests by the messages each one gets, then add a little for reminders, tests, and late additions. 100 guests getting four messages is 400 texts. Reminders usually go only to guests who haven't replied, so they cost less than a message to everyone.

Does a long message cost more?

Not on Text My Event. One message to one guest is one text, however long it is and however many SMS segments it would take. Other providers may bill per segment; check with the SMS segment calculator if you're comparing.

Can I use the free texts for my guests?

No. The 10 free texts on your first event go only to your own verified number and your co-hosts', so you can see exactly what guests get. Texting your guest list needs a plan.

What if I pick a plan that's too small?

Upgrade the event later and pay only the difference between the two plans. If you run out, scheduled messages pause instead of failing and send once you add texts.

Which plans are there?

Lite $19 for 50, Starter $57 for 500, Plus $87 for 1,200, Premium $137 for 2,000 texts, each a one-time payment for one event. There's no subscription.

How are texts counted?

One message to one guest is one text, however long it is. A message to 50 guests uses 50 texts, with or without emoji or links. Texts that fail to deliver don't count.

How long does my event stay active?

Your texts belong to that event and stay available until 60 days after it ends. Guest photos and videos stay up for the same window.