Conference text messaging
Conference texting for the moments the app can't cover.
Room changes, shuttle delays, and check-in lines happen fast. Text attendees on the phone they already carry, target just the people in one track, and answer the replies with your team from a shared inbox.
10 free texts to try it · No app for guests · No credit card
Push notifications depend on the app. Texts don't.
Many attendees never install the event app, or turn its notifications off. A text reaches any mobile phone, with no download, so a room change or shuttle delay gets seen by the people it affects.
A room change, start to finish
Send it to the track it affects, see who it reached, and answer the follow-up questions as a team.
- PSPriya S.Is Hall C on the second floor?
- TW1Tom W.Can I switch to the afternoon workshop?
- MA2Maria A.Lost my badge, where do I go?
- KOKenji O.Thanks for the shuttle update!
Room change: Scaling Postgres has moved to Hall C, starting at 2:15.
Is Hall C on the second floor?
Ground floor, past registration. Follow the green signs.
- Delivered79
- Replied4
- Failed1
- Workshops 84
- Speakers 22
- Volunteers 31
- Day 2 only 40
Run conference logistics by text
Import attendees
Upload your registration export as CSV or Excel. A groups column sorts people into tracks, and extra columns become tokens like {Session} or {Hotel}.
Bring in your team
Invite co-hosts by phone. They get access to the event and share the same replies inbox.
Schedule the known messages
Check-in times, the day 2 kickoff, and the closing session can be written and queued days ahead.
Send the surprises
When a room changes, send to just that track's group right away, then follow the delivery status.
Built for a team running a big room
Shared reply inbox
Every attendee question arrives as its own conversation, with unread counts and search, visible to every co-host.
Tracks as groups
Text workshop attendees, speakers, or volunteers without messaging the whole conference.
Custom fields as tokens
Columns from your import, like session or hotel, can be dropped into a message to personalize it.
Delivery status per person
See who each message was delivered to, who replied, and which numbers failed.
Attendee privacy
No group threads, so attendee numbers are never shown to each other.
STOP respected
Attendees who opt out are skipped automatically on every later send.
Conference logistics texts
Copy one, or set up your conference with it in the composer.
Room change
89 charsRoom change, {First name}: the 2:00 session has moved to Hall C. Same speaker, same time.
Check-in reminder
102 charsHi {First name}! Check-in opens at 8:00 tomorrow at {Venue}. Have your QR code ready to skip the line.
Shuttle delay
105 charsHeads up: the 5:30 hotel shuttle is running about 15 minutes late. Reply here if you need another option.
Words in braces, like {First name}, fill in for each guest. One message to one guest is one text, however long it is.
Pay once per event. No subscription.
The 10 free texts on your first event go to your own verified number (and your co-hosts'), so you can see exactly what guests will get. Upgrading the event lets you text your guest list. No credit card to start.
- Lite$1950 texts
- Starter$57500 texts
- Plus$871,200 texts
- Premium$1372,000 texts
One message to one guest is one text, however long. Every plan includes two-way replies inbox, unlimited groups, schedule & personalize, delivery tracking. 10 free texts on your first event. Compare plans
Conference texting questions
How do I text only one track or session?
Put those attendees in a group, by hand or with a groups column in your import, and choose that group when you send. You can pick several groups, or add specific people on top.
Can my team answer attendee replies?
Yes. Add your staff as co-hosts. Replies arrive in a shared inbox, one conversation per attendee, and any co-host can answer.
Does it replace our conference app?
No. Text My Event doesn't do agendas, badges, or registration. It's for the texts: logistics, changes, reminders, and the replies they bring.
Can a co-host help manage the event?
Yes. Invite co-hosts to your event and they share the same guest list, scheduled texts, and replies inbox.
Can guests see each other's replies?
No. Each guest gets their own text, not a group chat, so their number and replies stay private. Replies come back to your Text My Event inbox, where you and your co-hosts can answer.
How are texts counted?
One message to one guest is one text, however long it is. A message to 50 guests uses 50 texts, with or without emoji or links. Texts that fail to deliver don't count.
How much does it cost?
Your first event includes 10 free texts to try it on your own phone. To text guests you pay once per event, with no subscription: Lite $19 for 50 texts, Starter $57 for 500 texts, Plus $87 for 1,200 texts, Premium $137 for 2,000 texts. If you need more texts later, moving to a bigger plan costs only the difference.
Which countries are supported?
Text My Event sends to US and Canadian (+1) mobile numbers, in English.
Do my guests need to download an app?
No. Guests get a normal text message on the phone they already use and reply the same way. Nothing to install and no account to create.
Keep planning
- Conference room change messageWording for a room or schedule change.
- Conference reminder textReminder wording for attendees.
- Conference attendee communication planWhat to send before, during, and after.
- Registration confirmation messageConfirm registrations clearly.
- Corporate event text messagingFor company events and offsites.
- Event texting cost calculatorEstimate texts for your attendee count.
Get the room change to the people in the room.
Set up your conference, add your team, and send a test to your own phone with 10 free texts. No credit card.
Set up your conferenceReviewed November 2, 2026.