Event reminders · Conference
Conference reminder text messages
Conference attendees juggle sessions, travel, and their day job. A few well-timed reminders get them to badge pickup, the opening keynote, and the sessions they registered for. The examples follow the conference timeline: a week out, the day before, and each morning on site.
10 free texts to try it · No app for guests · No credit card
6 examples to copy or edit
Words in braces, like {First name} or {RSVP link}, fill in for each guest when you send from Text My Event. Sending from your own phone? Replace them first.
One week out
160 charsHi {First name}, Build Summit is one week away! {Event date} at {Venue}. Download the agenda and pick your sessions before workshops fill up. See you in Austin.
Badge pickup
135 charsArriving today? Badge pickup is open 4–8pm in the Hall B lobby at {Venue}. Bring your photo ID. Tomorrow, registration opens at 7:30am.
Day one morning
129 charsGood morning {First name}! Doors open at 8. Opening keynote at 9 in Ballroom A. Coffee and breakfast in the expo hall until 8:45.
Session starting soon
127 charsYour workshop "Testing at Scale" starts in 15 minutes in Room 204 (2nd floor, escalators past registration). Bring your laptop.
Day two
132 charsDay 2 at Build Summit: breakfast 8am, keynote 9am with Dr. Lena Ortiz in Ballroom A. The sponsor happy hour is 5–7pm on the terrace.
Closing session
145 charsLast session of Build Summit: closing keynote and prize drawing at 3:30pm in Ballroom A. You must be present to win. Thanks for a great two days!
What to include
- Conference name
- What's happening, where (hall, room, floor), and when
- What attendees need to bring (ID, badge, laptop)
- For multi-day events: which day the reminder is for
When to send
- 1 week before
Agenda, session sign-up, and travel reminders.
- Day before
Badge pickup hours and first-morning start time.
- Each morning
The day's first session, breakfast, and anything new.
- 15 minutes before key sessions
Only for sessions an attendee registered for, or the keynote.
Tips for getting it right
- Don't text every session. A morning summary plus one or two key nudges a day is plenty.
- Give room numbers and directions. Convention centers are hard to navigate.
- Send to attendees who opted into texts during registration, and keep one sender for the whole event.
- Have someone watching replies during the event. Attendees text questions about lost badges and rooms.
Conference questions, answered
How many reminder texts should a conference send?
One the week before, one the day before, and a short morning text each day, plus occasional nudges for key sessions. More than that starts to feel like noise.
What should a conference reminder text include?
The conference name, what's happening, the exact room or hall, the time, and anything attendees need to bring.
Can attendees text back questions?
Yes. Replies go privately to your team's shared inbox, so staff can answer questions about rooms or badges during the event.
Can guests see each other's replies?
No. Each guest gets their own text, not a group chat, so their number and replies stay private. Replies come back to your Text My Event inbox, where you and your co-hosts can answer.
What happens if a guest replies STOP?
They're opted out right away and skipped on future sends, so you never have to track it. They can reply START to resume.
How are texts counted?
One message to one guest is one text, however long it is. A message to 50 guests uses 50 texts, with or without emoji or links. Texts that fail to deliver don't count.
Related wording and guides
- Conference registration confirmation messagesSomeone just registered for a conference and needs confirmation, calendar details, and what happens next.
- Conference room change message examplesA session moves rooms or times during a conference and attendees already in the building need to know right away.
- Conference invitation message examplesA conference organizer invites prospective attendees, speakers, or VIPs and wants registrations.
Reviewed November 2, 2026 by Text My Event team.