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Event reminders · Corporate event

Corporate event reminder texts

A corporate event reminder should read like a helpful assistant, not marketing. Registered attendees want the start time, where to go, and what to bring, in that order. Keep each reminder to one purpose, identify your company in the first words, and send the important one the day before.

Start with this wordingSee all 6 examples

10 free texts to try it · No app for guests · No credit card

Maya
Text message · via Text My Event
Hi Chris, reminder from Northwind: the client reception is tomorrow, 6–8:30pm at the Harbor Club. Check in with your name at the front desk. Looking forward to seeing you.
Thanks! Is there parking at the venue?
Chris sees a private text from Maya. Replies come back to the host's inbox, not to other guests.

6 examples to copy or edit

Words in braces, like {First name} or {RSVP link}, fill in for each guest when you send from Text My Event. Sending from your own phone? Replace them first.

Day before

170 chars

Hi {First name}, reminder from Northwind: the client reception is tomorrow, 6–8:30pm at {Venue}. Check in with your name at the front desk. Looking forward to seeing you.

Use this message

One hour before

151 chars

Northwind all-hands starts in 1 hour, 3pm in {Venue}. Grab a seat early; the CEO kicks off right on time. Remote? Join link is in your calendar invite.

Use this message

Bring your badge

145 chars

Hi {First name}, for tomorrow's training at {Venue}: please bring your employee badge for building entry and a charged laptop. Lunch is provided.

Use this message

Agenda change

135 chars

Update for {Event date}: the leadership panel moved to 2:30pm (was 1pm). Lunch and the rest of the agenda are unchanged. See you there!

Use this message

Dietary confirmation

149 chars

Hi {First name}, we're finalizing catering for Thursday's team dinner. We have you down as vegetarian. Reply here if that's changed by noon tomorrow.

Use this message

Virtual event

157 chars

Hi {First name}, our product webinar starts tomorrow at 11am ET. Use the join link from your registration email. Questions during the session go in the chat.

Use this message

What to include

  • Company name in the first words
  • Event name, date, and start time
  • Location, floor or room, and check-in process
  • What to bring (badge, ID, laptop)
  • Any change to the agenda, stated clearly as a change

When to send

  1. 1 week before

    Optional, for events that need preparation or travel.

  2. Day before

    The main reminder: time, place, check-in, and what to bring.

  3. 1 hour before

    For sessions where late arrivals disrupt (all-hands, trainings).

  4. Any time something changes

    Send the change right away, labeled as an update.

Tips for getting it right

  • Identify the company immediately. Employees and clients ignore texts from unknown senders.
  • Write "moved to 2:30pm (was 1pm)" for changes. Showing the old time prevents confusion.
  • Keep one purpose per reminder. A day-before reminder and an agenda change are two messages.
  • Only text attendees who've shared their number for event updates. Guests can reply STOP to opt out.
Free toolEvent communication planPlan every text from invitation to thank-you, with dates.Send it by textCorporate event text messagingHow Text My Event sends this to every guest individually.

Corporate event questions, answered

How do you write a professional event reminder text?

Name your company, the event, the date and time, and where to go. Add one practical detail like check-in or what to bring. Skip the marketing language.

When should corporate event reminders be sent?

The day before is the most useful. Add a one-hour reminder for sessions that start on the dot.

Can attendees reply to a reminder text?

Yes. Replies come back privately to your team's shared inbox, where any co-host can answer.

Can guests see each other's replies?

No. Each guest gets their own text, not a group chat, so their number and replies stay private. Replies come back to your Text My Event inbox, where you and your co-hosts can answer.

What happens if a guest replies STOP?

They're opted out right away and skipped on future sends, so you never have to track it. They can reply START to resume.

Can a co-host help manage the event?

Yes. Invite co-hosts to your event and they share the same guest list, scheduled texts, and replies inbox.

Related wording and guides

Reviewed November 2, 2026 by Text My Event team.